Experience the University of Iowa by staying on campus with us over the summer!  For decades, from June to July, we have opened select residence halls to provide housing and dining accommodations for some of the best camps and conferences in the Midwest. From the Iowa Young Writers Studio to the Belin-Blank Junior Scholars Academy, to basketball, gymnastics, wrestling, field hockey and many other youth camps, we take pride in providing quality accommodations and look forward to welcoming you and your guests to campus for years to come. Please note: All summer 2021 on-campus youth programs have been suspended and urged to take place virtually.

COVID-19 Information for Conference Guests - Summer 2021

If you have symptoms consistent with COVID-19, stay in your room, self-isolate and consult your health care provider to see if you need COVID-19 testing.

For summer conference guests living in Petersen Hall, self-reporting your status (https://apps.its.uiowa.edu/forms/self-report) will initiate the process for arranging your isolation/quarantine space. Please self-isolate, wear a facemask, and utilize express meal service from Hillcrest Market Place until a member of the Housing and Dining team contacts you to discuss your relocation needs and next steps. Please note that self-report forms submitted after 6:00 p.m. on weekdays and 4:00 p.m. on weekends will be followed up the next day. Until you are contacted by Housing & Dining, maintain your self-isolation with a face mask on.  You will be able to order meals by using the hand-out provided inside your Isolation/Quarantine room. Please note: If a guest cannot access the self-report system, they should call the Petersen Hall desk (319-353-4382).

The university has developed and implemented policies and procedures to help lower the risk of COVID-19 exposure and spread. These protocols work in tandem with the traditional policies found in the 2021 Summer Housing guidebook. In accordance with University of Iowa experts and guidance from the Centers for Disease Control and Prevention (CDC) and the Iowa Department of Public Health (IDPH), the following expectations will be enforced in university residence halls for summer conference guests:

  • Summer conference guests who are not fully vaccinated are encouraged to continue wearing a face mask and practice physical distancing while on campus and in residence hall buildings. If guests are fully vaccinated, they should feel comfortable wearing a mask if they choose.
  • Please be respectful of one another; do not harass a student, guest, or employee for choosing to wear, or not wear, a mask.
  • While in building public spaces, summer conference guests who are not fully vaccinated are encouraged to follow social distancing guidelines by maintaining at least six feet of separation from others in the residence halls, where possible.  
  • All summer conference guests are expected to follow the health and safety measures implemented by the University of Iowa as recommended by the Centers for Disease Control and other applicable public health authorities during a public health crisis. These health and safety measures may be subject to modification during the summer as the public health guidance changes.
  • Full details regarding university-wide measures taken and community expectations can be found at coronavirus.uiowa.edu.

UH&D will provide to all summer conference guests checking into Petersen Hall, a complimentary Healthy Hawkeye (health and safety) kit in an IOWA branded bag upon move in.

  • The University of Iowa is revising its face mask policy to align with the Centers for Disease Control and Prevention’s (CDC) interim public health recommendations for fully vaccinated people. 
  • Effective Thursday, May 20, 2021: Fully vaccinated people no longer need to wear a mask or physically distance in university buildings or on campus, except in health care settings and where required by state or federal guidelines (e.g., passengers on CAMBUS). 
  • The University of Iowa strongly encourages students, faculty, and staff to receive the vaccine as soon as they are eligible, in consultation with their healthcare provider, but it is not mandatory. 
  • The Iowa Code authorizes the Iowa Department of Public Health to evaluate vaccination requirements, and the University of Iowa follows its determinations and guidance. 

All university buildings will be cleaned following CDC guidelines for cleaning. Daily disinfection and sanitization protocols have been enhanced in response to COVID-19, such as: 

  • During move in, cart disinfection occurred between each use.  
  • After the academic year, each residence hall room was deep cleaned. Each student room surface was cleaned and sanitized, with all touchpoints disinfected. All public spaces were cleaned and sanitized with touchpoints being disinfected.  
  • Restroom service procedures such as cleaning, sanitizing, and disinfection have been updated.
  • Common touchpoints are cleaned and disinfected daily including elevator buttons, handrails, doorknobs, mailbox doors, tables tops, etc. 
  • We are using a self-reported, check-in protocol for staff that includes taking temperatures before the start of the work shift, monitoring for symptoms, etc.
  • Public spaces, public restrooms, and entries are cleaned on a daily basis.
  • Trash removal from the grounds surrounding the residence halls occurs daily.  
  • UH&D  staff are trained and follow the highest standard guidelines established by the professional organization for institutional facilities professionals (APPA).  UH&D Custodial Services has three certified trainers that hold ISSA Custodial Technician credentials. They are trained in both basic and advanced methods.  In addition, a member of the Custodial team has completed the Fundamentals Training Course with an emphasis on SARS-CoV-2/COVID 19 through GBAC, Global Biorisk Advisory Council (A division of ISSA), which was used in determining procedures and frequencies moving into fall.  
  • Guests will be notified of any scheduled drills and should remain in the room.
  • In the event of an actual emergency, the student should vacate the space.
  • Work orders can be requested through the residence hall front desk via phone.
  • Students will need to wear a mask and may be asked to step out of the room while a repair is being made.
  • When a guest comes into contact with another individual who has COVID-19 or tests positive for the virus the following processes will be implemented. Please note the following definitions below: 
  • Quarantine: Quarantine is used to keep someone who might have been  exposed  to COVID-19 away from others. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if a person is infected with the virus without feeling symptoms. People in quarantine should stay home, separate themselves from others, monitor their health, and follow directions from their state or local health department. (Source: CDC ) 
  • Self-isolation: Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those with no symptoms) from people who are not infected. People who are in isolation should stay home until  it’s safe for them to be around others. In the home, anyone sick or infected should separate themselves from others by staying in a specific “sick room,” or area and using a separate bathroom (if available). (Source: CDC
  • Guests who need to quarantine (meaning they have been exposed to another individual who has the virus), will need to report this via an online link. This is then sent as a notification to the University Housing and Dining staff. A member of the staff team will follow up with that conference guest(s) asking various questions about testing status, if the conference guest(s) wants alternative housing, timeframe for relocation, and next steps. Guests who need to quarantine in a separate room will also be sent an email upon reassignment and be temporarily relocated for up to 14 days. 
  • Guests who need to isolate (meaning they have tested positive for the COVID-19 virus), will need to report this via an online link. This is then sent as a notification to the University Housing and Dining staff. A member of the staff team will follow up with that conference guest(s) asking various questions about testing status, if the conference guest(s) wants alternative housing, timeframe for relocation, and next steps. Students will be temporarily relocated to live in a community with others who have tested positive for the virus.  
  • Guests who test positive will be asked to monitor their condition as medically necessary. We encourage guests to contact their medical, healthcare provider if issues or concerns arise. The anticipated length of stay is roughly 10 days. 
  • When possible, floor access will be restricted only to residents in isolation housing. 
  • Conference guest(s) in quarantine or isolation will have meals delivered. An online ordering website will be provided when a conference guest(s) is temporarily reassigned. 

During your time in short term stay housing, University Housing and Dining staff will be in communication with you to offer support and resources. If you have questions or need additional support please contact the residence hall desk to be connected with the staff on duty. The following expectations should be followed by conference guest(s) in Quarantine/Isolation housing:

Room Assignment, Visitors, and Masks

  • Guests will remain in their assigned room and only leave to use the restroom, to attend a health appointment, or in the event of an emergency.
  • Masks should be worn at any time outside of the room.
  • Visitors will not be permitted in short term housing.

Symptom Monitoring

  • Conference guests should assist in monitoring their symptoms and contact their medical health provider with any questions or concerns.

Room Items, Packages, Mail, and Food Delivery

  • Essential items left in the original room may be delivered to the residence hall desk if in a bag (e.g. medications, textbooks, and phone/ computer charger).
  • If you need medicine or shelf-stable groceries, our residence hall staff will work to deliver those items. Items can be sent to the attention of:
    • Name
    • 100 Petersen Hall, Room #
    • c/o Isolation/Quarantine
    • Iowa City, IA 52242.
    • Please note that we cannot receive items that need to be refrigerated.
  • Staff will not deliver food from restaurants. Additionally, delivery drivers are not allowed access to spaces within the residence halls.

Garbage and Linens

  • Garbage should be bagged and placed outside the room by 9:00 a.m. to be picked up. Please use the trash bag liners, not the carryout bags.
  • New linens may be requested by emailing uhd-covid@uiowa.edu.
    • If linens are needed in the middle of the night, contact the hall desk.
    • Soiled linens should be placed in a trash can liner and keep in the room.

Emergency Drills and Work Orders

  • Guests will be notified of any scheduled drills and should remain in the room.
  • In the event of an actual emergency, the conference guest(s) should vacate the space.
  • Work orders must be requested through the residence hall front desk via phone.
    • Conference guest(s) will need to wear a mask and may be asked to step out of the room while the repair is being made.

Housing and Dining Communication and Contacts

  • You will receive communication from various University staff to your university email. These staff members include residence hall staff or conference operations staff.
  • If you have additional questions, please reach out to the Petersen Hall front desk.
  • If your plans change and you are no longer in need of short term stay housing, please send an email to uhd-covid@uiowa.edu and include your name and ID number. Additionally, if you need to adjust your checkout date based on updated information from your medical professional, please let us know.
  • During your time in short term stay housing, University Housing and Dining staff will be in communication with you to offer support and resources. If you have questions or need additional support please contact the residence hall desk to be connected with the staff on duty.

What to Pack for Short Term Stay Housing 

  • The following items are provided by University Housing and Dining: 1 pillow, 1 set of sheets, 1 bedspread, 2 towels, 2 washcloths, a microwave and a refrigerator or MicroChill unit, a trash can and liners. Meals will be delivered with disposable cutlery on a daily basis when ordered. As a reminder, guests must be able to carry everything that they bring to short term stay housing. 
  • Items to pack:  
    • Clothing for a 14-day period 
    • Toiletries – soap, shampoo, conditioner, toothbrush and toothpaste, shaving items, menstrual care products, styling products, etc.  
    • Masks and thermometer 
    • Over-the-counter medications – acetaminophen/ibuprofen, decongestant 
    • Tissues 
    • Prescribed medications 
    • Bathrobe, shower shoes, caddy 
    • Electronics 
    • Computer and charger 
    • Phone and charger 
    • Webcam 
    • Headphones 
    • Academics 
    • Textbooks 

Laundry

University Housing and Dining will not provide laundry service for conference guests who are in short term stay housing (isolation or quarantine).

Meals for Short Term Stay Housing

Meals will be provided to you in short term stay housing. While you are in isolation/quarantine, you will not be allowed to dine in at Hillcrest Market Place. You will not be allowed to order food from an outside vendor for delivery either. Instead, you will order your meals from our regular menu, using an app. Your meals will be delivered to you three times per day. Below are the directions for meal service during this time.

  • On your first day in isolation/quarantine, please review our menu at https://dining.uiowa.edu/hillcrest-market-place and call 319-335-9369 to place your meal orders. The telephone will be answered, and email address monitored from 7 am – 6:30 pm Monday – Friday, 10 am – 6:30 pm Saturday – Sunday.
  • For all meals after day one, you will order your meals using your Hawk ID and password. The URL for the ordering app will be provided inside your Quarantine/Isolation room.
  • Please have your orders entered by 5 am for meals for that day.
  • Hillcrest Market Place will deliver your meals to Petersen Hall. The front desk will deliver them to your short term stay housing close to this schedule:
    • Breakfast – 9 am
    • Lunch – noon
    • Dinner – 5 pm
  • Call 319-335-9369 or email (hillcrestmanagement@team.uiowa.edu) if you have any questions or concerns. The telephone will be answered, and email address monitored from 7 am – 6:30 pm Monday – Friday, 10 am – 6:30 pm Saturday – Sunday.
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