Would you like to market your event or group in the halls with us? We’d love to work with you to help spread the word. Please carefully read through the options below to choose what best applies to your needs.

The UH&D marketing team can help staff members create marketing materials and campaigns. To place a marketing request, visit the link below.

Marketing Requests

*Priority is given to University Housing & Dining related information, events and notices.

Promote your event through our market places. Table tents (that you make and provide) are placed in Catlett, Burge and Hillcrest Market Places every week. They contain information such as residence hall programs, promotions and deadlines; on-campus events; and student life campaigns. You will need to provide a total of 595 table tents. 

Table tents are available for administrative units and student organizations within University Housing & Dining, and by the Division of Student Life for educational purposes.

The groups listed above can reserve table tents for a minimum of two days in a row and a maximum of four days. They are allowed up to one reservation per month. Reservations can be made by emailing Carrie Kiser-Wacker. A finished table tent must be provided to University Housing & Dining before final approval is given.  

  1. Table tents in food service dining areas may be used by individuals or organizations associated with University Housing & Dining, by a governmental unit of ARH as a method of promoting residence hall programs, or for educational purposes on a limited basis by a Division of Student Life.
  2. Table tents will be placed for up to twelve consecutive meals (four days) on a first come, first served basis.  No more than two table tents will be displayed at a time in addition to food service table tents.
  3. The maximum size for a folded table tent is 4 ¼” x  5 ½” (folded half-sheet of standard-sized 8.5" x 11" paper).  All table tents must be printed on cardstock paper.
  4. Table tents for administrative units (Dining, Contracts & Assignments, etc.) within University Housing & Dining cannot be larger than 5 ½” x 8 ½” (folded full-sheet of standard-sized of 8.5" x 11" paper).
  5. Table tents must be received the week before the reservation, on Thursdays by 5:00 p.m.
  6. The name of the sponsoring organization must be identified on at least one side of the table tent.
  7. Table tents encouraging public participation in a program must include the UH&D accommodations statement or the University of Iowa Accessibility Statement

PDF iconGuidelines for Solicitation in the UI Residence Halls (2018-2019)

 

Display your information digitally. Signage will be posted on digital displays in high traffic areas (i.e. laundry rooms, elevator lobbies, mailbox areas, etc.) in every on-campus residence hall. Posting approval will be granted to the following groups listed on the formal policy below. Please follow these guidelines listed below:

  1. The file should be sent as a jpeg and sized 1280 pixels x 800 pixels. Display dates should be requested when content is submitted.
  2. Recommended text size is 36pt or greater.  Recommended size for headlines is 72pt or greater.
  3. Use of no more than three different fonts is recommended.
  4. Use of quality images without pixilation is recommended.
  5. Use a color scheme consistent with your group or organization’s brand.
  6. Recommended word count for slides is less than 30 words – excluding University Disability Statement.
  7. Avoid using paragraphs; communicate relevant information with bullet points or in short sentences.
  8. Use only imagery to which you have licensed or to which you are the copyright holder.
  9. University logos/images must adhere to the University of Iowa's Graphic Identity System guidelines (http://www.uiowa.edu/graphics/).

Requests for digital signage should be emailed to uhd-marketing@uiowa.edu at least one week prior to the date your posting should be active. Along with your digital signage file, please include the main contact person's name and email, as well as the date range you would like your signage to be active. Submissions that do not include contact information will not be posted. You will be contacted if there are any questions or issues with your signage. 

PDF iconGuidelines for Solicitation in the UI Residence Halls (2018-2019)

 

 

 

Connect with residence hall students in person! Tables may be reserved in Catlett and Burge (next to the Market Place entrances), in Hillcrest just outside the Riverview Lounge and in Mayflower to promote an event, get word out about a new academic class or promote an on-campus initiative.  Individuals talking to students or distributing information must remain at the table at all times.

Who can host a table in the halls? Any University Housing & Dining department or residence hall student group/living learning community, university academic departments, UI Admissions, Orientation Services, OnIowa!, UISG candidates or candidates for public office, a division of Student Life or a Student Life Agency*.  Here is how you do it: 

  • Use the Internal Meeting Room Reservation Link below.
  • Fill out the form, and select the hall to host your table (Burge, Catlett, Hillcrest or Mayflower).
  • Go to the drop down menu for the building and select Dining/Traffic Area or Lobby/Window Area.
  • Close out of box and click on Dining/Lobby Table and 2 Chairs Requested to confirm your space.
  • Materials to be distributed must be approved by the Assistant to the Senior Director in University Housing & Dining prior to distribution.
  • Reservations must be received at least 7 days in advance of your requested date.

Reserve a Table

*Student Life Agencies include:  Alternative Break Program, Be Better at Iowa, BIJOU, Campus Activities Board (CAB), Dance Marathon, Family Weekend, Fine Arts Council, Fraternity & Sorority Life Programs, Graduate & Professional Student Government (GPSG), Homecoming, Interfraternity Council, KRUI Radio, LeaderShape, Leadership & Service Programs, Martin Luther King Jr. Human Rights Celebration, Multicultural Greek Council, MY Iowa, National Pan-Hellenic Council, Panhellenic Council, River Run, SCOPE, Senior Week, Student Legal Services, Student Organization Business Office, Student Video Productions (SVP), UI Cultural and LGBTQ Resource Centers, UI Student Employment Fair, UI Student Organization Fair, UI Volunteer Fair, University of Iowa Student Government (UISG), University Lecture Committee. 

Mass Mailings

Grab your audience’s attention through a mass mailing. Mass mailings are sent to our residents and live-in staff. They contain a variety of information including: campus events, living learning communities, academic information, housing updates, and dining news. Student names and addresses are not required on mass mailings, and they do not need postage. Who can send mass mailings? Any residence hall student group or recognized living learning community may distribute mail as detailed in the Mass Mailing Policy (below). Groups and departments outside of the residence hall system must receive prior approval on a case-by-case basis from UH&D.

  • Each organization/group will be limited to one mass mailing per month.
  • Delivering and printing the approved materials is the sole responsibility of the organization/group requesting the distribution.  
  • The name of the organization/group must be clearly visible on each piece of the material to be distributed.  
  • The group/organization is responsible for providing extra copies, for each distribution point, to be made available at the hall desk(s).  
  • Final approval of all distributions is at the sole discretion of the marketing team of University Housing & Dining.
  • Approved materials must be delivered to the points of distribution one working day prior to the actual date of distribution.
  • Reservations can be made by emailing Carrie Kiser-Wacker. A finalized mailer must be provided to University Housing & Dining before final approval is given.

PDF iconMass Mailing Policy 2018-2019

Campaign Marketing

Let your voice be heard! We can help with your political marketing campaigns during the academic year. Below are some of the campaign activities we allow in the halls. 

Digital Signs

Approval will be granted for each candidate and recognized student organizations which sponsor political events to display on the digital displays located in high traffic areas of every residence hall once prior to each election.

Candidates and campaigns may display non-event related digital signs (such as signs encouraging voters to support a particular candidate or to register to vote) one time before each primary or general election. Digital sign specifications are include in the policy below. 

Physical Distribution of Campaign Literature

Candidates or their representatives may request to have a table set up one time per candidate prior to each election in each designated area for the purpose of distributing literature or talking to students. Requests should be made at least seven (7) days prior to date of activity. The maximum time limit for all distribution centers will be two and one half hours.   

Mailings/Mailboxes (UISG President/UISG VP Candidates Only)

Candidates for president/vice president of UISG may make a general distribution of printed campaign literature once through the mailboxes prior to each election. Materials for UISG mailings must be approved and delivered to locations designated by University Housing & Dining four (4) days prior to placement in mailboxes. See the Campaign Guidelines below for details.

PDF iconCampaign Guidlines Policy 2018-2019.pdf

 

Additional Information

If your group has additional needs, you can also reserve a meeting room