Would you like to market your event or group in the halls with us? We’d love to work with you to help spread the word. Please carefully read through the options below to choose what best applies to your needs.

The University Housing and Dining marketing team can help staff members create marketing materials and campaigns. To place a marketing request, visit the link below.

Marketing Requests

*Priority is given to University Housing and Dining related information, events and notices.

Promote your event through our market places. Table tents (that you make and provide) are placed in Catlett, Burge and Hillcrest Market Places every week. They contain information such as residence hall programs, promotions and deadlines; on-campus events; and student life campaigns. You will need to provide a total of 592 table tents. 

Table tents are available for administrative units and student organizations within University Housing and Dining, and by a department/office within the Division of Student Life for educational purposes.

The groups listed above can reserve table tents for a minimum of two days in a row and a maximum of four days. They are allowed up to one reservation per month. Reservations can be made by emailing Carrie Kiser-Wacker. A finished table tent must be provided to University Housing and Dining before final approval is given.  

  1. Table tents in food service dining areas may be used by individuals or organizations associated with University Housing and Dining, by a governmental unit of ARH as a method of promoting residence hall programs, or for educational purposes on a limited basis by a department/office within the Division of Student Life.
  2. Table tents will be placed for up to twelve consecutive meals (four days) on a first come, first served basis.  No more than two table tents will be displayed at a time in addition to food service table tents.
  3. The maximum size for a folded table tent is 4 ¼” x  5 ½” (folded half-sheet of standard-sized 8.5" x 11" paper).  All table tents must be printed on cardstock paper.
  4. Table tents for administrative units (Dining, Contracts & Assignments, etc.) within University Housing & Dining cannot be larger than 5 ½” x 8 ½” (folded full-sheet of standard-sized of 8.5" x 11" paper).
  5. Table tents must be received the week before the reservation, on Thursdays by 4:00 p.m.
  6. The name of the sponsoring organization must be identified on at least one side of the table tent.
  7. Table tents encouraging public participation in a program must include the UH&D accommodations statement or the University of Iowa Accessibility Statement

PDF iconGuidelines for Solicitation in the UI Residence Halls

University Housing and Dining will be accepting digital display submissions for the 2020-2021 academic year. However, given the extremely complex experience of living on campus, approval will only be granted to signage that contains relevant information for students and staff.

Display your information digitally. Signage will be posted on digital displays in high traffic areas (i.e. laundry rooms, elevator lobbies, mailbox areas, etc.) in every on-campus residence hall. Posting approval will be granted to the following groups listed on the formal policy below. Please follow these guidelines listed below:

  1. The file should be sent as a jpeg and sized 1920 pixels x 1080 pixels. Display dates should be requested when content is submitted.
  2. Recommended text size is 36pt or greater. Recommended size for headlines is 72pt or greater.
  3. Use of no more than three different fonts is recommended.
  4. Use of quality images without pixilation is recommended.
  5. Use a color scheme consistent with your group or organization’s brand.
  6. Recommended word count for slides is less than 30 words – excluding University Disability Statement.
  7. Avoid using paragraphs; communicate relevant information with bullet points or in short sentences.
  8. Use only imagery to which you have licensed or to which you are the copyright holder.
  9. University logos/images must adhere to the University of Iowa's Graphic Identity System guidelines (https://brand.uiowa.edu/).

Requests for digital signage should be emailed to uhd-marketing@uiowa.edu at least one week prior to the date your posting should be active. Along with your digital signage file, please include the main contact person's name and email, as well as the date range you would like your signage to be active. Submissions that do not include contact information will not be posted. You will be contacted if there are any questions or issues with your signage. 

PDF iconGuidelines for Solicitation in the UI Residence Halls

 

Connect with residence hall students in person! Tables may be reserved in Catlett and Burge (next to the Market Place entrances), in Hillcrest just outside the Riverview Lounge and in Mayflower to promote an event, get word out about a new academic class or promote an on-campus initiative.  Individuals talking to students or distributing information must remain at the table at all times.

Who can host a table in the halls? University Housing & Dining and organizations associated with it, university academic departments, Division of Student Life departments, sponsored registered student organizations**, student governance organizations**, programs and initiatives administratively coordinated by a UI or student life department**, voter registration, the Office of Admissions, and registered student organizations providing information on behalf of candidates for public office and USG.

Here is how you do it: 

  • Use the Internal Meeting Room Reservation Link below.
  • Fill out the form, and select the hall to host your table (Burge, Catlett, Hillcrest or Mayflower).
  • Go to the drop down menu for the building and select Dining/Traffic Area or Lobby/Window Area.
  • Close out of box and click on Dining/Lobby Table and 2 Chairs Requested to confirm your space.
  • Materials to be distributed must be approved by the Assistant to the Senior Director in University Housing & Dining prior to distribution.
  • Reservations must be received at least 7 days in advance of your requested date.

Reserve a Table

** Sponsored student organizations, student governance organizations, and programs and initiatives coordinated by a UI or Division of Student Life Department include: Hawkeye Service Breaks, BIJOU, Campus Activities Board (CAB), Dance Marathon, Family Weekend, Graduate & Professional Student Government (GPSG), Homecoming, Interfraternity Council, KRUI Radio, Martin Luther King, Jr. Human Rights Celebration, Multicultural Greek Council, National Pan-Hellenic Council, Leadership & Engagement (Fraternity & Sorority Life Programs, Leadership, Service & Civic Engagement Programs, Student Engagement & Campus Programs) Panhellenic Council, SCOPE, Student Legal Services, Student Organization Business Office, Student Video Productions (SVP), Multicultural and International Student Support & Engagement (MISSE), UI Cultural Centers and Pride Alliance Center, UI Student Involvement Fair, UI Volunteer Fair, Undergraduate Student Government (USG), University Lecture Committee, Student Accountability, Student Care & Assistance, Student Wellness, Student Health, Student Disability Services, Recreational Services, Food Pantry at Iowa, Clothing Closet, Dean of Students Advisory Board. 

Grab your audience’s attention through a mass mailing. Mass mailings are sent to our residents and live-in staff. They contain a variety of information including: campus events, living learning communities, academic information, housing updates, and dining news. Student names and addresses are not required on mass mailings, and they do not need postage. Who can send mass mailings? Any residence hall student group or recognized living learning community may distribute mail as detailed in the Mass Mailing Policy (below). Groups and departments outside of the residence hall system must receive prior approval on a case-by-case basis from University Housing and Dining.

  • Each organization/group will be limited to one mass mailing per month.
  • Delivering and printing the approved materials is the sole responsibility of the organization/group requesting the distribution.  
  • The name of the organization/group must be clearly visible on each piece of the material to be distributed.  
  • The group/organization is responsible for providing extra copies, for each distribution point, to be made available at the hall desk(s).  
  • Final approval of all distributions is at the sole discretion of the marketing team of University Housing and Dining.
  • Approved materials must be delivered to the points of distribution one working day prior to the actual date of distribution.
  • Reservations can be made by emailing Carrie Kiser-Wacker. A finalized mailer must be provided to University Housing and Dining before final approval is given.

Let your voice be heard! We can help with your political marketing campaigns during the academic year. Below are some of the campaign activities we allow in the halls. 

Digital Signs

Registered student organizations that sponsor political events or rallies on-campus may display approved event information on the digital displays located in high traffic areas of every residence hall once prior to each election.

Registered student organization and University Housing and Dining administration, in partnership with election officials, may display information that encourages students to register to vote or participate in local, state, or federal elections.. Candidates for Undergraduate Student Government (USG) may display campaign information once during the established USG election period. Digital sign specifications are included in the policy below. 

Physical Distribution of Campaign Literature

Registered student organizations may host a political candidate or elected official at an information table in identified residence hall locations. Student organization representatives must request to have a table set up one time, per candidate prior to each election in each designated area for the purpose of distributing literature or talking to students. Student representatives are required to attend the tabling event with the candidate or elected official. Requests should be made at least seven (7) days prior to date of activity. The maximum time limit for all distribution centers will be two and one half hours.   

Mailings/Mailboxes (USG President/USG VP Candidates Only)

Candidates for president/vice president of USG may make a general distribution of printed campaign literature once through the mailboxes prior to each election. Materials for USG mailings must be approved and delivered to locations designated by University Housing and Dining four (4) days prior to placement in mailboxes. See the Guidelines for Campaigning below for details.

Additional Information

If your group has additional needs, you can also reserve a meeting room