Would you like to market your event or group in the halls with us? We’d love to work with you to help spread the word. Please carefully read through the options below to choose what best applies to your needs.

The UH&D marketing team can help staff members create marketing materials and campaigns. To place a marketing request, visit the link below.

Marketing Requests

*Priority is given to University Housing & Dining related information, events and notices.

Catch someone’s eye with a poster! Posters to be displayed on bulletin boards and display racks are sent to the residence halls every week. Important things to remember are:

  • Our deadline is Noon on Wednesday.
  • We need 154 posters for all boards and 12 for main boards.
  • We have size restrictions! Posters must be 8  1/2 x 11 inches for all boards, or 11 x 17 inches for main boards only.
  • If you want to make sure your poster will be approved, bring one by 4141 Burge Hall.  We’ll take a look for you!
  • For a sustainable option, use digital signs.  You can find that policy below.

NOTE:  Once formally submitted to UH&D, flyers will be placed in display racks OR posted on bulletin boards on every floor of nearly every on-campus residence hall.

  • Materials representing groups listed below under 'Posting Approval will be Granted To' must be brought to the University Housing & Dining Administration Office (4141 Burge Hall) for approval, stamping, and distribution.  The deadline for submitting flyers is 12:00 noon on Wednesdays.  Flyers will be posted by 5:00 p.m. on Sunday of each week.
  • Flyers advertising specific events will be displayed until the day after the event occurs (or two weeks, whichever comes first), at which time they will be removed.
  • General informational flyers will be displayed for a maximum of two weeks, after which they will be removed.
  • Each flyer will be stamped with a date, which indicates the last day for display.
  • Flyers must be no larger than 8 1/2" by 11" for floor displays and 11" by 17" for main boards (exceptions can be made by the Assistant to the Senior Director).
  • The name of the sponsoring organization must be clearly identified on the face of each flyer.

Flyers encouraging public participation in programs at the university must include one of the following statements:

For university or non-profit sponsored events, posters must include: "Individuals with disabilities are encouraged to attend all University of Iowa sponsored events.  If you are a person with a disability who requires an accommodation in order to participate in this program, please contact (sponsoring dept. or contact person) in advance at (telephone number)."

For University Housing & Dining sponsored events, posters must include: “UH&D seeks to create an inclusive and welcoming environment by celebrating human differences and advocating for equity in our policies, practices and programs.  All civilly-expressed opinions and ideas are welcome at events.  Individuals with disabilities are encouraged to attend all University of Iowa sponsored events. If you are a person with a disability who requires an accommodation in order to participate in this program, please contact (sponsoring dept. contact person) in advance at (telephone number).”

  • A total of 154 flyers are needed for all the halls including the main boards.  Only 12 flyers are needed to post on the main floor bulletin boards.

Posting approval will be granted to flyers advertising:

  • University activities and organizations.
  • Residence Education Programs.
  • University Housing & Dining deadlines, programs and events.
  • Public information of interest to a broad spectrum of residents.
  • Charitable activities and organizations.
  • Political election activities, as detailed in the "Guidelines for Political Activities in UI Residence Halls.

Approval will not be granted to display material that:

  • Advertises a commercial business.
  • Directly or indirectly encourages the consumption of alcoholic beverages, tobacco, and/or drugs.
  • Does not conform with the University of Iowa’s Human Rights and Sexual Harassment policies.
  • Does not conform to the above guidelines

Approval will be granted to display materials, which include commercial logos, and meet these guidelines:

  • Company the logo represents is not the primary focus of the general information or event advertised on the flyer.
  • The logo is smaller than 2 inches in diameter, and logos representing beverages other than Coca-Cola products are prohibited.
  • Any questions regarding posting should be direct to University Housing & Dining at 319-335-2996.

PDF iconGuidelines for Solicitation (2017-2018)

Promote your event through our market places. Table tents (that you make and provide) are placed in Catlett, Burge and Hillcrest Market Places every week. They contain information such as residence hall programs, promotions and deadlines; on-campus events; and student life campaigns.

Table tents are available for administrative units and student organizations within University Housing & Dining, and by the Division of Student Life for educational purposes.

Groups listed above can reserve table tents for a minimum of two days in a row and a maximum of five days. They are allowed up to one reservation per month. Reservations can be made by emailing Carrie Kiser-Wacker. A finished table tent must be provided to University Housing & Dining before final approval is given.  

  1. Table tents in food service dining areas may be used by individuals or organizations associated with University Housing & Dining, by a governmental unit of ARH as a method of promoting residence hall programs, or for educational purposes on a limited basis by a Division of Student Life.
  2. Table tents will be placed for up to twelve consecutive meals on a first come, first served basis (see #7 in this section).  No more than two table tents will be displayed at a time in addition to food service table tents.
  3. The maximum size for a folded table tent is 4 ¼” x  5 ½” (folded half-sheet of standard-sized 8.5" x 11" paper).  All table tents must be printed on cardstock paper.
  4. Table tents for administrative units (Dining, Contracts & Assignments, etc.) within University Housing & Dining cannot be larger than 5 ½” x 8 ½” (folded full-sheet of standard-sized of 8.5" x 11" paper).
  5. Table tents must be received the week before the reservation, on Thursdays by 5:00 p.m.
  6. The name of the sponsoring organization must be identified on at least one side of the table tent.
  7. Table tents encouraging public participation in a program must include the UH&D accommodations statement or the University of Iowa Accessibility Statement

Display your information digitally. Digital signage advertising opportunities are available in all residence hall lobbies.

Requests for digital signage should be emailed to uhd-marketing@uiowa.edu at least one week prior to the date your posting should be active. Along with your digital signage file, please include the main contact person's name and email, as well as the date range you would like your signage to be active. Submissions that do not include contact information will not be posted. You will be contacted if there are any questions or issues with your signage. 

PDF iconDigital Signage Policy (2017-2018)

PDF iconGuidelines for Solicitation (2017-2018)

Connect with residence hall students in person! Tables may be reserved in Catlett and Burge (next to the Market Place entrances), in Hillcrest just outside the Riverview Lounge and in Mayflower to promote an event, get word out about a new academic class or promote an on-campus initiative.  Individuals talking to students or distributing information must remain at the table at all times.

Who can host a table in the halls? Any University Housing & Dining department or residence hall student group/living learning community, university academic departments, UI Admissions, Orientation Services, OnIowa!, UISG candidates or candidates for public office, a division of Student Life or a Student Life Agency*.  Here is how you do it: 

  • Use the Internal Meeting Room Reservation Link below.
  • Fill out the form, and select the hall to host your table (Burge, Catlett, Hillcrest or Mayflower).
  • Go to the drop down menu for the building and select Dining/Traffic Area or Lobby/Window Area.
  • Close out of box and click on Dining/Lobby Table and 2 Chairs Requested to confirm your space.
  • Materials to be distributed must be approved by the Assistant to the Senior Director in University Housing & Dining prior to distribution.
  • Reservations must be received at least 7 days in advance of your requested date.

Reserve a Table

*Student Life Agencies include:  Alternative Break Program, Be Better at Iowa, BIJOU, Campus Activities Board (CAB), Dance Marathon, Family Weekend, Fine Arts Council, Fraternity & Sorority Life Programs, Graduate & Professional Student Government (GPSG), Homecoming, Interfraternity Council, KRUI Radio, LeaderShape, Leadership & Service Programs, Martin Luther King Jr. Human Rights Celebration, Multicultural Greek Council, MY Iowa, National Pan-Hellenic Council, Panhellenic Council, River Run, SCOPE, Senior Week, Student Legal Services, Student Organization Business Office, Student Video Productions (SVP), UI Cultural and LGBTQ Resource Centers, UI Student Employment Fair, UI Student Organization Fair, UI Volunteer Fair, University of Iowa Student Government (UISG), University Lecture Committee. 

Mass Mailings

Grab your audience’s attention through a mass mailing. Mass mailings are sent to our residents and live-in staff. They contain a variety of information including: campus events, living learning communities, academic information, housing updates, and dining news. Student names and addresses are not required on mass mailings, and they do not need postage. Who can send mass mailings? Any residence hall student group or recognized living learning community may distribute mail as detailed in the Mass Mailing Policy (below). Groups and departments outside of the residence hall system must receive prior approval on a case-by-case basis from UH&D.

  • Each organization/group will be limited to one mass mailing per month.
  • Delivering and printing the approved materials is the sole responsibility of the organization/group requesting the distribution.  
  • The name of the organization/group must be clearly visible on each piece of the material to be distributed.  
  • The group/organization is responsible for providing extra copies, for each distribution point, to be made available at the hall desk(s).  
  • Final approval of all distributions is at the sole discretion of the marketing team of University Housing & Dining.
  • Approved materials must be delivered to the points of distribution one working day prior to the actual date of distribution.
  • Reservations can be made by emailing Carrie Kiser-Wacker. A finalized mailer must be provided to University Housing & Dining before final approval is given.

PDF iconMass Mailing Policy

Political Campaign Marketing

Let your voice be heard! We can help with  political marketing campaigns during the academic year. Below are some of the political activities we allow in the halls 

Bulletin Boards/Posters

Approval will be granted for each candidate and recognized student organizations which sponsor political events to display an 8 ½ x 11 inch poster on the bulletin boards on each residence hall floor once prior to each election.

Candidates and campaigns may display non-event related posters (such as posters encouraging voters to support a particular candidate or to register to vote) one time before each primary or general election.

Posters must be stamped and distributed by the University Housing & Dining Administrative Office, 4141 Burge Hall, 319-335-3000. 154 posters are needed and must be delivered to us by Noon on Wednesdays.  Posters are displayed for two weeks, or until the day after the event occurs – whichever comes first.

Physical Distribution of Campaign Literature

Candidates or their representatives may request to have a table set up one time per candidate prior to each election in each designated area for the purpose of distributing literature or talking to students. Requests should be made at least seven (7) days prior to date of activity. The maximum time limit for all distribution centers will be two and one half hours.   

Mailings/Mailboxes (UISG President/UISG VP Candidates Only)

Candidates for president/vice president of UISG may make a general distribution of printed campaign literature once through the mailboxes prior to each election.Materials for UISG mailings must be approved and delivered to locations designated by University Housing & Dining four (4) days prior to placement in mailboxes. See the Political Guidelines below for details.

PDF iconPolitical Guidelines (2017-2018)


If needed, you can utilize the information regarding the number of mailboxes per residence hall. The complete Guideline for Solicitation is also below.

PDF iconDistribution Statistics (2017-2018)

PDF iconGuidelines for Solicitation (2017-2018)

If your group has additional needs, you can also reserve a meeting room